Guidelines to Create a New Activity
1. Any member may start a new Activity for the membership.
2. An Activity is a repeating event. The idea must be presented to the Director in charge of New Activities and must have the New Activity Request Form filled out when presented to the Board by the Director in charge. The proposal must include the following:
A. Activity name.
B. Activity Chair/Co-Chair (leads the activity and coordinates all messages to members).
C. Suggested day/date and time (should attempt to avoid conflicts with other scheduled Activities).
D. Activity location and cost (if any) to members.
E. If a Training or Learning Table will be available.
3. All Activities must be inclusive for all members and their guests, subject to Guest Guidelines as outlined in the club By-Laws. If the Activity has a restriction on numbers, a waiting list should be developed.
4. It is the responsibility of the new Activity Chair to notify the Webmaster and Newsletter Editor each month about date, time, and location for inclusion on the calendar, weekly activity notices and newsletter.
5. The club does not provide space or cover the cost for space. These Activities are not paid for from the Newcomer Treasury. If there is a charge for room usage, funds must be collected from those in attendance by the Activity Chair.
6. Any fees are based on demand and the expenses to put on the Activity. The Activity Chair collects the fees to provide the Activity from the members who attend.
New Activity Request Form
revised April 4, 2025